Main Projects

Development of integrated information system to support SAPARD programme in Bulgaria

Customer profile: State Fund Agriculture Bulgaria

Industry: Government sector

Key Benefits

Completely automatic the business processing of applications for the granting, orders of payment, applications and claims for financial means and bad takings; 400 flow increments; monitoring of the current status of the dossiers of the various projects, orders for payment and bad takings as well as the conformity of the set time-terms and the work completed by the personnel; commissioning of concrete performers of the various steps during the flow processing and monitors the results and quality of the work done; increased productivity by improved approval cycles.

“The unified national information system for the SAPARD agency is set to assist the business-processes related to the granting of subsidies under the SAPARD program. The system is designed to automatically process the procedure for granting and receiving a subsidy – from the deposition of the application to the actual paying out of the approved sums and the processing of possible there related bad takings at a later stage.”

--Vladimir Karamishev, Deputy Director of State Fund “Agriculture” of Bulgaria

State Fund Agriculture - a government institution that manage the process and activities for Sapard Programme of EC turned to Fadata for development and implementation of integrated information system to support all the business-process activities related to the granting of subsidies under the SAPARD program in Bulgaria. The Fund had the task of implementing of a solution for automation of all operations, accounting and reporting.
To meet its needs, State Fund Agriculture of Bulgaria chose Fadata for development and implementation of an integrated solution.

Why Fadata

State Fund Agriculture engaged Fadata for the development and implementation of an integrated information system. "We considered that Fadata had the technical know-how, expertise and the install base to provide a reliable services for development, implementation and maintenance." Mr. Kramishev said "Thanks to developed by Fadata system, it has been possible to organize an enormous amount of information and make it easily accessible."

As this matter concerns the serving of Programme clients, the fund operations connected with other public and EC institutions and financial institutions, high requirements have been attached to the consultant. It means high responsibility of the teams during the development, implementation and maintenance stages. " Fadata is well-known for its extensive experience in software development for public sector. It supplied the necessary support during our analysis and implementation phases to create a continuous evolution of the system."

Why Oracle

The choice of technology provider has been particularly important and State “Fund Agriculture” conducted a search via tender procedure. "Oracle is known for its internet-based technology, the necessary quality support” Mr. Karamishev said “The confidence that Oracle Technology will leverage to improve both processes and controls have been decisive.”

Project details

The system renders completely automatic the business processes which must be executed in relation to the processing of applications for the granting of subsidies, orders of payment, applications and claims for financial means deposited to the National fund and bad takings. The business activities at the SAPARD agency have been described within the system in the form of some 40 precisely defined flow processes which include over 400 flow increments. The nucleus of the system is organized as a flow machine, developed especially for the requirements of this system and processing the defined flows. The various steps (increments) within the processes correlate with: on the basis of the defined flow processes and the performed processing of the flows, the system monitors the current status of the dossiers of the various projects, orders for payment and bad takings as well as the conformity of the set time-terms and the work completed by the personnel. The system permits the commissioning of concrete performers of the various steps during the flow processing and monitors the results and quality of the work done. Via precisely defined rights of access to the system, the last permits the staff to access only the information, with which they have currently been authorized to work thus guaranteeing against unauthorized access to any other information there contained. These rights of access have been defined on the data base server level, the level of flow increments, user applications (menus, screen forms, application accounts). With the help of a set of system means, the system stores full information on all actions performed by the users of the system and the data they have there entered, altered and/or deleted.

The system covers the central office of the SAPARD agency, 28 District directorates and 6 Regional subsidizing agencies with an overall number of 150 competing users.

The services provided include: Analysis of requirements; Review of the entire operation system and business processes of the Fund, Documenting current systems, Identifying and detailing missing information and processing needs of management, Detailing and documenting broader MIS requirements, Preparing and presenting findings and recommendations to senior management for review and concurrence, Developing and presenting a high-level design specification, Development, Configuration set-up, Reporting, SW supply, System administration, Implementation, Distribution, Training, Data migration, Documentation, Maintenance.

Operational environment: Oracle 9i DBS, Oracle iAS, Oracle iDS, Adobe Acrobat Forms; Networking: 100 Mb/s Ethernet; Architecture: 3-tier; HW: Dell PC Server, PC workstations 

State Fund Agriculture is a government institution with a main purpose to manage the process and activities for Sapard Programme of EC.